New Hire Reporting

Overview

This topic provides a summary of the key elements of federal and state new hire reporting laws. The federal New Hire Reporting Program requires all states to establish new hire reporting laws that comply with federal requirements. The federal laws are only the minimum requirements that state new hire reporting laws must satisfy. States are free to enact new hire reporting laws that are more stringent (e.g. require additional information to be submitted, require a shorter reporting timeframe, etc.) Many states have also developed their own reporting form; however, its use is optional.

Questions Answered

• Which employees need to be included in new hire reporting?
• What information must be included on new hire reporting?
• How soon does new hire reporting need to be completed?
• What new hire form must be completed and how should it be submitted?
• Where should new hire information be submitted?